Automate WhatsApp & Instagram for Your Event Planner with ZapUp
Event planners manage dozens of vendor coordination threads and client approval rounds simultaneously, and a single missed WhatsApp message on decor or timeline can derail an event day.
Quick answer
ZapUp centralizes client enquiry intake with event type, date and budget range on WhatsApp, sends vendor coordination reminders and approval requests, and tracks proposal follow-ups so planners aren't manually chasing every thread across multiple events at once.
Watch it handle a real conversation
The demo on the right is the exact kind of exchange your event planner gets every day — answered, qualified, and booked without you touching the phone.
Your Business
online · AI agent
Today, 2:04 AM
Client approval logged and vendor notified same message
The messages your customers actually send
Every one of these gets answered in seconds — accurately, in your voice, at any hour:
The four automations that do the work
Client Enquiry Intake
ZapUp asks new leads for event type, guest count, date and budget range in one structured flow before the planner drafts a proposal.
Proposal Follow-Up
If a client hasn't responded to a sent proposal within a set number of days, ZapUp sends a polite automatic follow-up nudge.
Vendor Coordination Reminder
ZapUp sends scheduled reminders to vendors like decor, catering and photography confirming their tasks and deadlines ahead of the event date.
Approval Checkpoint Tracker
For decisions needing client sign-off on theme, menu or seating, ZapUp sends the option with a clear approve/reject reply prompt and logs the response.
Discovery happens on Instagram — ZapUp runs both
Event planners showcase past events through Instagram Reels and carousel photos, and ZapUp turns "how much would something like this cost" DM enquiries into a structured WhatsApp intake instead of the planner manually replying to each one with the same questions.
Before you ask
Can I automate client enquiry intake for my event planning business on WhatsApp?
Yes. ZapUp collects event type, date, guest count and budget range from new leads automatically before you draft a proposal, saving repetitive back-and-forth questions.
Can it follow up on proposals clients haven't responded to?
Yes, ZapUp sends an automatic follow-up nudge if a client hasn't responded to a sent proposal within the timeframe you set.
Does ZapUp help coordinate with vendors?
Yes, it can send scheduled reminders to vendors like decorators or caterers confirming their tasks and deadlines ahead of the event.
Every unanswered message is a customer someone else got
Connect your number, and these event planner flows go live in minutes — no code, no developer.