Every admission enquiry answered before the parent calls the next institute.
Admission season is a flood of the same questions, mostly after office hours. A ZapUp agent answers fees, batches and eligibility, books the demo class, collects documents and keeps parents informed, so counsellors talk only to families who are ready.
Ascent Academy
online · AI agent
Today, 2:04 AM
Demo booked at 9:06 pm · counsellor briefed
Four moments a ready customer gives up
The 9 pm fee question
Parents research after dinner. The institute replies the next afternoon, after three others already have.
Leads that die in a spreadsheet
Ad leads land in a sheet and get a call days later. Most have decided by then.
Documents chased by phone
Admissions staff spend weeks calling for marksheets and photos.
Fee reminders that embarrass everyone
Late fees are chased by hand, awkwardly, and late.
5 agents built for education
Each one is trained on your own prices, schedule and policies, connected to your systems, and works on every channel at once. Start with one, add the rest later.
Admissions agent
Answers fees, batches and eligibility in seconds
Trained on your courses, fees, timings, centres and eligibility rules. It gives parents a straight answer and collects the student's class and goal for the counsellor.
Example
Demo class agent
Books the demo class the same night
Shows the next available demo slots, books one, sends directions or the online link, and reminds the family the morning of.
Example
Document collection agent
Collects marksheets and photos without a single phone call
Asks for each document in turn, accepts photos or PDFs, checks nothing is missing and files them against the application.
Example
Fee reminder agent
Collects fees on time, politely
Due-date reminders with a payment link, receipts sent automatically, and a gentle nudge if a payment is missed, all from your fee schedule.
Example
Parent update agent
Keeps parents informed and off the phone line
Attendance, test scores, timetable changes and holiday notices go out on schedule. Parents can ask the agent instead of calling the office.
Example
A parent clicks a Google ad at 9 pm and asks about the batch timings and fee.
A coaching institute running admission ads before the academic year
Without an agent
Today- 9:04 pmFee for the 12th-grade physics batch? And timings?
The lead lands in a sheet. A counsellor calls two days later.
- Day 3Owner, next morningHello, this is regarding your enquiry for physics coaching.
- Day 3We already enrolled elsewhere.
Lost: the admission, and the counsellor's time.
With a ZapUp agent
Live in days- 9:04 pmFee for the 12th-grade physics batch? And timings?
- 9:04 pmAI agentThe 12th physics batch runs Mon, Wed, Fri at 6 pm, ₹24,000 for the year with instalments. Shall I book a free demo class this week?
- 9:06 pmYes, Wednesday
- 9:06 pmAI agentBooked for Wednesday 6 pm. Your counsellor Priya will call tomorrow with the centre address.
Demo class booked at 9:06 pm, counsellor handed a warm lead with context.
What gets connected
- WhatsApp and web chat
- Fee and batch schedule
- Google Ads and Meta Ads
- CRM
What the agent runs
- Instant answers on fees, batches and eligibility
- Demo class booking
- Document collection for admission
- Fee reminders
Illustrative conversation, not a transcript from a named customer. Write-ups from real deployments are shared on request.
Live in days, no technical work on your side
Pick the agents
Choose the education agents above in the cost estimator, or describe what you need on a short call.
ZapUp builds it
Your number is set up and verified, the agent is trained on your information, your systems are connected and every conversation is tested.
Go live
Your team is trained on the shared inbox, the agent takes over the repetitive work, and a monthly check keeps it improving.
Education questions
Can one number serve several centres?+
Yes. The agent routes by centre or course and each centre's counsellors see only their conversations in the shared inbox. Larger networks run as a Network deployment.
Does it work for online courses too?+
Yes. The demo becomes a live link, documents are collected the same way, and the agent answers platform and schedule questions from your information.
How do counsellors get the leads?+
In the shared inbox or in your CRM, with the student's class, goal, chosen batch and the whole conversation attached.
Is it compliant for messaging parents?+
Reminders and notices go through Meta-approved templates to parents who opted in, usually at admission.
Never clock off.
Your education customers are messaging right now. Put an AI agent on it.
Build my AI agent